
Walking Tyson, Sardinia Bay, 09 October 2009
“He who fails to plan, plans to fail.” – Proverb
Last week I mentioned I was going to try and help you develop habits to utilize your time more effectively. The first, and most important habit we are going to try and develop is the habit of planning, and I don’t mean long term planning, I mean daily planning.
Before I carry on, I just need to share something I have noticed over the past few years.
Most of us humans really do complain a lot, and it is getting worse all the time. We complain we don’t have enough time, we don’t have enough money, and it seems we actually like complaining. When I ask people what they are doing about their situation, they say they don’t know what to do, so I suggest a few things and guess what, the excuses start flowing. It seems we want everything done for us, which really confuses me. How are we supposed to experience life if everything is done for us?
So if you want to take control of your life and stop complaining all the time, here is what I believe is the first step on the road to recovery.
“Planning is bringing the future into the present so that you can do something about it now” – Alan Lakein
I have never been good at any planning, I don’t think I have actually planned anything properly in my life. Of course I have planned things, but it has always been in my head, which is not the correct way. We might think we are really gifted that we can plan things in our head, but that is not a gift, it is just plain lazy.
So let’s get to the practical stuff. Most of us have a personal/ home life, and a business / work life. So the best suggestion I can make is to get a journal for your personal life and a diary for your business life. We’ve all heard of a diary, but a journal? I also scoffed at the idea of getting a journal, but to be successful we need to do what successful people are doing, so I’m off to get one later.
Firstly let me explain journaling. When we wake up in the morning most of us have a routine, so we need to fit 5 minutes into that routine to write in our journal, and all we need to do is write one or two things down. I call them intentions. They can be broad or specific. Broad – “I intend to have a great day today.” Specific – “I intend to go to gym after work and have a great workout.” Why do we need to write these intentions down? Accountability. Before we go to bed at night, we open our journal and we can see what our intentions were for the day, and then we can see if our day was successful or not. And before we call it a day and go to sleep I suggest we write a bit about our day, just write down two things you are really grateful for, and one thing that upset you. I’ll explain more about night time journaling in another article.
When we get to work, most of us have a cup of tea coffee and then dive right into the day, and usually the day becomes chaotic. Want to have a more relaxed day? We need to start planning our day. It takes 10 minutes, and the 10 minutes could save us an hour or two later. Write down all the tasks we want to complete in the day, and we need to be realistic about our own abilities, trying to cram too much into one day will not help us achieve good results. And remember to allow time for the unexpected. Next we need to prioritize our tasks, and we MUST NOT do all the quick and easy tasks first. We need to split our tasks into long term and short term tasks and assign a value to each task. What tasks, if completed today will add value to our business / company, and what tasks are part of a long term plan to add value to our business / company. And what tasks, if NOT completed today will do damage to our business / company. If you are unsure about which tasks are more important, please discuss them with your boss, NEVER assume anything.
Now, and only now are we ready to start working. Once we have successfully completed each task, write down the time it was completed, and if it took more than an hour to complete, take a five minute break before tackling the next task.
This may or may not seem easy to you, but don’t judge it until you have tried it. In the beginning it might be a bit difficult, but don’t give up, it is just as tough to create a new habit as it ease to break an old one. And remember, we need to believe we can achieve what we write in our journal and diary otherwise all it becomes is a writing exercise.
“To accomplish great things, we must not only act, but also dream; not only plan, but also believe.” – Anatole France
To my readers who are going to try and develop this new habit with me, please share your progress. Together I’m sure we can achieve far more than as individuals.
Next week I’ll be writing about how we waste our precious time and how we seem to sabotage our own efforts to develop new habits.
“I know the plans I have for you, declares the Lord, plans to prosper you and not to harm you, plans to give you hope and a future. ” – Jeremiah 29:11